Privacy Policy for G8 Visitor Management App

Effective Date: 01/07/2025
Last Updated: 01/07/2025

Integr8 Systems ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy describes how we collect, use, and share your information when you use our mobile application ("App") available on Google Play and the Apple App Store.

1. Information We Collect

We collect the following types of data from users:

• Name
• Email address
• Phone number
• Visitor photo (if applicable)
• Company or organization details

• Device ID
• Operating system
• App usage data (e.g. time spent, pages visited)
• IP address
• Our app uses the device's camera to scan QR codes or take pictures. The camera is only accessed when you grant permission.

We may request access to your device?s location for location-based check-ins (optional).

2. How We Use Your Information

• Facilitate visitor check-in and check-out
• Notify hosts of visitor arrivals
• Ensure security and compliance
• Improve the performance and usability of our App
• Send relevant notifications (if user consents)

3. Data Sharing and Disclosure

We do not sell your personal data. However, we may share data with:

• Authorized personnel (e.g., company administrators)
• Law enforcement or government agencies, when required by law

All third-party partners are required to protect your data and use it only for specified purposes if applicable.

4. Data Retention

We retain personal data only as long as necessary to provide our services, comply with legal obligations, or resolve disputes. You may request deletion of your personal information at any time.

5. Security

We use reasonable and industry-standard security measures to protect your information, including:

• Encrypted storage
• Secure transmission (SSL/TLS)
• Access controls and authentication

6. Your Rights

Depending on your location, you may have the right to:

• Access the personal data we hold about you
• Request correction or deletion of your data
• Withdraw consent
• Object to data processing

To exercise your rights, please contact us using the details: info@integr8systems.co.za

7. Children's Privacy

Our App is not intended for children under the age of 13. We do not knowingly collect personal data from children. Children added to the app as connections by the parent using the app is done so at their own risk.

8. Third-Party Services

The App may contain links or integrations with third-party services. This Privacy Policy does not apply to such third parties. Please review their privacy policies separately.

9. International Users

If you access the App from outside your country of residence, be aware that your information may be transferred to, stored in, and processed in a country that may not have the same data protection laws.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted in the App and/or sent to you via email. Your continued use of the App after changes are made signifies your acceptance.

11. Contact Us